Personal Data and Information Processing at ConsilioNexus

At ConsilioNexus, we handle your personal data with respect and responsibility. Below, you will find a description of how we manage personal data in connection with your customer relationship — in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

1. What data we process – and why

We collect and process relevant information about you to deliver the agreed-upon services as part of your customer relationship with ConsilioNexus. This primarily takes place through personal interviews and evaluations of your activities, but we may also collect data from publicly available sources, such as company registries (e.g., CVR), corporate websites, or your public LinkedIn profile.

We only process information necessary to provide our services professionally and to create the greatest possible value for you and other ConsilioNexus customers. This may include name, contact details, job title, company affiliation, and other relevant professional information.

We process your data based on either:

  • Fulfillment of a contract (Article 6, para. 1, point b)
  • Or our legitimate interest in developing and targeting our services (Article 6, para. 1, point f)

2. How and when we share your data

We do not share your data with third parties without your prior consent. If you participate in an activity involving an external partner or supplier, only the data necessary to complete the service will be shared — typically your name, email, and phone number. The third party will only be granted access for the specific purpose and is required to delete the data afterward.

If you later choose to enter into a separate agreement with a third party introduced via ConsilioNexus, this will occur outside of our scope and under your own responsibility.

3. Internal access and responsibility at ConsilioNexus

Your data is only accessible to relevant internal personnel at ConsilioNexus — specifically those working with your profile and the services we provide. We ensure that only the information necessary for a specific activity is processed.

4. Data retention

We retain your data as long as it is necessary to create value and maintain continuity in the activities you participate in as a customer. As much of the value within ConsilioNexus lies in relationships and profile connections, certain information may be maintained as long as there are active customers linked directly or indirectly to your profile.

We continuously assess the relevance and necessity of the data. When information is no longer deemed necessary, it will be deleted or anonymized.

5. Your rights

You have the right to:

  • Access the data we have registered about you
  • Correct incorrect information
  • Delete or limit the processing of your data (if applicable)
  • Object to certain types of data processing
  • Receive your data in a structured, machine-readable format (data portability)

To request full access or correction/deletion of your data, please contact us and provide proof of your identity. In case of doubt, we will contact you using your registered information to verify your identity.

Upon deletion, your data will be anonymized — i.e., name, email, phone number, company name, CVR, etc., will be removed so the data can no longer be linked to you. Once anonymized, the data cannot be restored, and you will not be able to retrieve your historical activity data.

6. Your responsibility regarding others’ data

Information and knowledge you gain through ConsilioNexus — e.g., during One2One meetings, ConsilioCircles, or other activities — may in some cases be subject to data protection regulations. As a customer, you are obligated to treat such data in accordance with the law and with the confidentiality expected in our forums.

7. Updates and changes

This policy is updated regularly to reflect current laws and practices. In the event of significant changes, we will notify customers via email or on our website.

8. Contact and complaints

If you have any questions about our processing of personal data, you can contact ConsilioNexus via the contact information on our website.

If you disagree with the way we process your data, you have the right to lodge a complaint with:

The Danish Data Protection Agency
Carl Jacobsens Vej 35
2500 Valby
www.datatilsynet.dk

Terms of Participation – ConsilioNexus

ConsilioNexus is a confidential, professional forum for ambitious leaders and decision-makers. As a customer, you gain access to high-impact activities, valuable peer relationships, and tailored development programs aligned with your leadership responsibilities.

To ensure the highest standards of delivery and mutual value creation, the following terms apply:

1. Access to Activities

Access to activities is based on your subscription level and tenure. Upon enrollment, included activities are specified. Additional access may be granted over time.

Activities include One2One sparring, ConsilioCircle forums, customized programs, and BrainBoost events.

Frequent cancellations may impact your access and tenure status.

2. One2One Sparring

One2One meetings are confidential, one-on-one sparring sessions between two customers, matched based on leadership profiles and current challenges.

Conditions:

  • Cancellations: If the same meeting is cancelled by the same customer twice, the meeting may be permanently cancelled.
  • Delivery and invoicing: Repeated cancellations may lead to maintained invoicing upon renewal, regardless of meeting completion.

3. ConsilioCircle

ConsilioCircle consists of small peer forums, each focused on a single strategic theme, typically involving 5–6 leaders.

Conditions:

  • An active, non-terminated subscription and Circle registration are required.
  • A forum is formed once at least eight customers are enrolled.
  • The theme must be relevant to both your organization and your leadership role.
  • Registration in a new subscription period constitutes acceptance of renewal.
  • No-shows (absence without notice) count as two registrations consumed.
  • Participation details, including eligibility and timing, are outlined in your confirmation.

4. Programs & Academy

ConsilioNexus offers specialized leadership and board development programs through Consilio Programs and Academy courses.

Conditions:

  • Renewal: Enrollment extends your subscription if the program spans multiple periods.
  • Cancellation: No alternative sessions are guaranteed for missed modules. Certain programs offer no substitute delivery.
  • Subscription status: Active subscription is mandatory for access.
  • Program limit: Enrollment is limited to one program at a time.

5. BrainBoost

BrainBoost events deliver concentrated insights from leading experts and practitioners.

Conditions:

  • Seats are limited and allocated on a first-come, first-served basis.
  • Repeated no-shows without notice may result in waitlisting or exclusion from future events.

6. Loan of Facilities

Upon achieving tenure, eligible customers may be invited to borrow the Øresundssalen at Skodsborg under the following conditions:

  • A minimum of six continuous years of active participation without termination.
  • If the facility is booked within four months of an invoicing period, the next subscription period will be invoiced.
  • All activities must be pre-approved by ConsilioNexus; approval may be withheld without explanation.
  • Eligibility depends on tenure, value contribution, cancellation history, and formal invitation.

7. Admission to ConsilioNexus

Admission is by:

  • Personal invitation from ConsilioNexus or referral by an existing customer.
  • Admission interview to ensure mutual relevance and alignment.

Participation becomes binding 14 days after acceptance, or immediately if enrollment occurs within 14 days of the start date, due to preparation and resource allocation.

8. Stand-by (Temporary Pause)

Subscriptions can be paused for up to three months without cost. Longer pauses require a specific agreement. Access to activities is suspended during the pause and resumes thereafter.

9. Withdrawal and Renewal

Withdrawal must be submitted in writing via email or letter.

  • To avoid renewal, cancellation must occur within 14 days of invoice receipt unless otherwise stated.
  • Non-payment may lead to immediate termination without refund.
  • Repeated cancellations, breach of conduct, or deviation from collaboration standards may result in termination without compensation.

10. Confidentiality and Conduct

To protect the integrity of the forum:

  • Confidentiality: All shared information is strictly confidential.
  • Professional conduct: Unsolicited sales approaches and recruitment activities toward fellow customers are prohibited.
  • Breach: Violations result in immediate exclusion without refund.

11. Liability and Force Majeure

  • ConsilioNexus disclaims liability for indirect, operational, or consequential losses.
  • Force majeure events (including pandemics, war, natural disasters, and regulatory orders) release ConsilioNexus from delivery obligations.